Instructions for Speakers

Timing

  • Speakers should arrive at least 10 minutes prior to the start of the session and introduce themselves to the Session Chair. Ask the student volunteer in the room to connect your laptop to the six-way switch; do not do so by yourself.
  • A video screen in each room will be used to time the sessions. This timing will be strictly enforced by the Session Chair.
  • Contributed papers are limited to 10 minutes with 2 additional minutes for discussion. This is followed by 1 minute for transition to the next paper and introduction of the next speaker. During the talk, the monitor will indicate at 8 minutes that the speaker has to finish in 2 minutes. At 10 minutes, it will indicate that the speaker’s presentation time is over. At 12 minutes, it will indicate that transition to the next speaker must occur.
  • A minisymposium talk is 26 minutes long, including questions and transition. The 26 minute minisymposium talks will consist of 20–22 minutes for the presentation with 3–5 minutes for discussion and 1 minute for transition. However, note that the time monitor in the room will keep the regular 13 minute schedule.
  • Invited lectures are 30 minutes long with an additional 5 minutes for discussion (total 35 minutes). The Otto Laporte and Stanley Corrsin Lectures are 40 minutes with 5 additional minutes for discussion (total 45 minutes). The Andreas Acrivos Dissertation Award Lecture and François Frenkiel Award Lectures are 17 minutes with 3 additional minutes for discussion (total 20 minutes).

Projection Equipment

  • Two Speaker Ready Rooms (exact locations TBD) staffed by technicians are provided for your use. Please test your presen­tations and confirm your laptop settings in the Speaker Ready Room prior to your talk.
  • Each presentation room is equipped with an LCD projector, screen, lavalier microphone, and pointer.
  • Speakers must provide their own laptop computer.  Users should bring their own adapter to connect their laptop to VGA or full size HDMI.
  • Speakers are responsible for procurement and cost of renting any additional AV equipment. Also note that the APS is not responsible for the security of any personal computers.
  • There is very little time to recover from an AV malfunction, should one occur. Please check for the following common reasons for malfunctions before your presentation:
  1. Meeting room projectors will have 1920 by 1200 resolution. Please set your laptop resolutions to 1920 by 1200 (16×10 format). Your images will not display properly if your laptop resolution is higher than the projector’s. The projectors are capable of supporting presentations at a lower resolution including presentations in a 4×3 format.
  2. Set the power profile, monitor profile, and screensaver on your laptop to turn off the sleep/hibernate mode. Your laptop will usually revert to its default resolution if it goes into sleep/hibernate mode.
  3. Animations and equations in PowerPoint are not necessarily compatible across different versions. If you load your presentation on to a different computer, please check that it displays correctly.